Forms are still one of the most utilised ways of requesting, gathering, or submitting data throughout a hospital. However, a paper-based forms process is fraught with risk. Even if we ignore the workflow risks mentioned above that can include a lack of transparency and document loss, there are other risk that forms present. Versioning control is an almost unavoidable issue when form templates are pre-printed. This can then exacerbate the issue of forms being submitted when they are incomplete, or worse, forms that are routed incorrectly. Also, when forms are essentially used as paper-based workflow tokens and dependent on a physical journey around a hospital campus, there is a very real risk that the next step of the process could be compromised if the form is unduly delayed, incomplete, or sometimes even lost altogether.
Utilising an e-forms solution can address all these issues and help mitigate these risks. Not only will e-forms eliminate the costs of printing, routing, and storing paper-based form, but it will also provide measurable improvements in efficiency, transparency, and security as well.